Tag Archive: HR

  1. Improving the Employee HR Experience Through Mobility

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    HR departments can’t have missed that the majority of employees own and use mobile devices for work. It makes sense that these same employees would prefer to use their smartphone or tablet to access HR information.

    Engaging Employees with a Mobile Strategy

    Just like everyone else, your employees are constantly bombarded by digital messages. It’s imperative for HR departments to make their mobile experience relevant and user-friendly or risk getting lost in a sea of information. Here are some suggestions for getting your mobile HR program off the ground.

    Put Security First

    HR mobile solutions must address security ahead of all other concerns. It may be tempting to scrap a mobile initiative altogether due to the sensitive nature of HR information, but mobility is here to stay, and HR departments must get on board sooner or later. Implement data encryption, use document scanning instead of printing sensitive documents, and thoroughly vet apps to avoid compliance violations and security vulnerabilities.

    Focus on the User Experience

    Your employees may receive hundreds of emails each day. HR information sent via email may get lost in the shuffle. Mobile HR solutions allow employees to access your document management system without the bother of searching through massive amounts of other content. Personalized messages via your mobile HR solution also help keep employees on track when action items require their immediate attention. A secure mobile scanning solution allows employees to route sensitive documents directly to HR departments.

    Ask for Feedback

    How do your employees feel about your current method for delivering HR directives? Be sure to connect with senior employees as well as your millennial workforce, as their perspectives may be entirely different. When developing your mobile HR strategy, it’s critical to connect with end-users or risk increasing disengagement.

    Contact us at MMIT to learn more about our secure scanning and mobile print solutions today!

  2. Scanning Benefits for HR Departments

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    Human Resources departments are inundated with new documents filled with sensitive information. Compliance regulations govern not only how this data is stored, but who can access it and how long it must be retained.

    When HR departments rely on paper documents and paper-centric processes, maintaining compliance is next to impossible. Forward-thinking companies are transforming HR’s paper dependency with document scanning. Here’s why you’ll want to do the same.

    HR & Scanning

    Managing HR documents is a tremendous burden, both on staff and on your company. HR departments spend much of their time shuffling papers and hoping not to miss anything. In the meantime, upper management is very aware of the risks to the entire company if something goes wrong. Switching to digital processes is one way to reduce both the time involved and the risks. Here are the most sought-after benefits:

    Improved Access

    Scanning and then storing digitized documents in the cloud or in-house storage repositories provides easier access for authorized personnel. Not only are documents faster to locate, but permission controls also keep them out of the hands of unauthorized personnel.

    Automate Your Workflows

    Paper-based processes are always a source of productivity bottlenecks. Document scanning with our selection of Canon scanners puts data directly where it needs to go for state-of-the-art process automation.

    • Route employment applications directly to hiring personnel and processes.
    • Speed up benefit requests.
    • Alert staff members of actionable events.
    • Quickly check on processes for fast status updates.
    • Avoid missed deadlines by automatically moving time-sensitive documents through established approval processes.
    • Eliminate costly and time-consuming errors caused by manual data entry.
    • Mitigate compliance risks.
    • Be better prepared for audits.

    Scanning is a perfect solution for saving time and money while improving compliance processes. To find out more about scanning and other document solutions, get in touch with us at MMIT Business Solutions Group today!

    Canon Des Moines