Scanning Secrets: 3 Simple Approaches

Man pulling out drawer on filing cabinet that says top secret

Want to learn not one, not two, but three easy ways to scan files, depending on your needs and budget? Read on to find out more about this well-kept scanning secret!

The Truth, Unveiled

You may think that owning a huge machine is the only way to get your scanning done--but that's not the case. In truth, there are actually three ways to scan documents, which means that, no matter what, there's a solution to fit your company, your needs, and your budget. Let's take a closer look!

Approach #1: Multifunction printers

Budget:Multifunction printers (MFPs) are best for companies with a sizable print budget. They pay for themselves over time, but they aren't a good fit if you don't plan to use them long-term.

Efficiency: MFPs work hard. They're fast, accurate, and capable of scanning high volumes in short periods of time.

Features: Multifunction printers scan, yes, but they also print, copy, and fax. Some of them even come with finishing options and additional features, like scanning directly to your email.

Approach #2: Scanners

Budget:Standalone scanners are more affordable, but they also don't have the multitasking power of an MFP.

Efficiency: Scanners are simple, straightforward, and effective. They're best for moderately sized jobs and can get the job done quickly and accurately.

Features: There are different "levels" of scanners. Some are basic, literally just scanning your files, while others will read and interpret characters, images, and more to create fully searchable documents on your computer.

Approach #3: Apps

Budget: By far the cheapest and simplest option, apps work with your smartphone to digitize files quickly--but sometimes accuracy is less reliable.

Efficiency: Remember, you get what you pay for. While apps are a good choice for small scanning jobs, they aren't very efficient and can slow down the process if you have more than a few documents.

Features: The good news is that you have lots of options when it comes to apps, and you can use smartphones or other mobile devices that you already own.

Want to learn more about scanning? Wondering which scanning approach is best for you? Contact us today!