Scanning is a dispensable tool for companies in every industry, but it is, perhaps, even more, essential for law firms. Why is this? Today we'll take a closer look--and also explore a simple tool that can help you make the most of scanning solutions.
The best thing about scanning is that it's simple. No need for high-tech software or exhausting learning curves; all you need to do is organize your physical documents, put them through the scanner, and then organize them again on the other side! While this is excellent news for all kinds of companies, it's especially important for law firms, who can always benefit from less paperwork and more organization.
What's even better is that there's a tool available (and sometimes built-in on specific scanners) that can take your scanning to the next level: optical character recognition. Rather than just making your physical files into digital documents, scanners with OCR can actually read and decipher them, and then organize, store, and secure them accordingly. You get all the benefits without having to do any of the work.
So, now that you know the basics, why should you integrate scanning solutions with OCR in your law firm? Let's find out!
Once you've scanned a document with OCR, it becomes fully searchable. You can search for any word, phrase, or sentence to pull the file right up--and that saves a lot of time hunting through file cabinets.
Scanning saves the day when it comes to human error. By automating the process with OCR, you don't have to worry about someone entering data wrong or putting files in the wrong place; instead, things will be right every time.
With scanning solutions, you never have to worry about different file formats again. The software helps you transition from one format to another smoothly and painlessly--which means communication is also smooth and painless!
Want to learn more about scanning and optical character recognition? Contact us today to get started!