Multifunction Printer Tips: How Many Printers Do You Need?

multifunction printer tips

We've all been there: You see a multifunction printer, looking impressive and powerful, and you can't help but imagine how well it would fit into your fleet. Of course, you wouldn't want it to be lonely, so you consider bringing a few more along for the ride. Soon, your entire company could be overrun by multifunction printers--but can you really have too much of a good thing? Let's find out.

Multifunction Printer Math

Don't worry, math-haters--you won't need to pull out a calculator for this one. Instead, multifunction printer math relies more on your needs and goals--not to mention the layout of your business.

Here are a few things to consider when deciding how many multifunction printers you really need:

  • How many users do we have?

If you only have a handful of users in your company, then you probably don't need a million printers. However, if your teams are overflowing and every single person wants to take a crack at using that shiny new multifunction printer, you may need a more sizable fleet.

  • How often do we print?

It's also important to consider what your print needs actually look like. Are you printing all day, every day? Do you only have a few print jobs, but each one takes hours? If that's the case, you might want to err on the side of caution and add more multifunction printers to your fleet.

If, on the other hand, you print rarely--but enough to make trips to the print shop a frustration--then you might be better off with a single machine.

  • What does our space look like?

A huge office space almost requires multiple printers, simply because the alternative would be forcing some people to walk across the entire building just to grab a single document. However, a small space means that big fleets could be unrealistic--so don't forget to think about layout and available space when choosing multifunction printers.


There's no perfect number of multifunction printers. Instead, it's up to you to decide what your needs and goals are, as well as what your layout requires. Just remember one thing: A multifunction printer should always make your life easier, not more difficult.

Ready to shop for a multifunction printer or two (or ten)? Contact us today to get started!