Managed Print Services: Create a Print Policy in 3 Easy Steps

The word 'policy' written out with wooden block letters.

It's easy to hit "print" without really thinking about it, but when it comes to creating an entire print policy, companies tend to hesitate. Here's everything you need to know to create a print policy of your own--and how managed print services can help!

Managed Print Services: Why Create a Print Policy?

Printing has probably been part of your work life for a long time. As such, it's likely so ingrained in your DNA that you hardly think about it anymore--especially since modern printers do most of the hard work for you. The truth, though, is that this kind of absentminded printing is what hurts your budget in the long run.

That's where managed print services comes in.

Although managed print has a lot to offer to your business, one of its biggest benefits is helping you approach printing with a more mindful, organized mindset. To do that, a managed print services provider will often help you create a print policy--the rulebook for your entire print environment.

This print policy is built around you, your needs, your printers, and your budget. Its goal isn't to make you jump through hoops; it's all about giving you smarter, more mindful ways to print.

Tips From Managed Print Services

So, now that you know what a print policy is and why it's important, how do you create one? Here are three steps straight from managed print services!

#1: Review your printing needs.

How much do you really need to print? There's no one right answer here, but many companies will likely find they don't need to print as much as they thought. That means you can start building your print policy around when to use the printer vs. a digital collaboration solution.

#2: Take a good look at your fleet.

Printer makes, models, settings, and physical placement can all have an impact on productivity and cost-efficiency. Your print policy should take this into account and include rules that help govern your fleet itself--that way, the fleet can be restored to its ideal format after a change or upgrade.

#3: Think critically about your habits.

Some of your print habits are good and should inform your print policy. Others are not so good--like using the printer for personal print jobs--and need to help create rules and guidelines about how best to interact with the machines.

In conclusion, a print policy is a key part of any successful print environment. You can start building your own right now--but for help shaping and implementing it, you should call in managed print.

Ready to see what managed print services can do for your print environment? Contact us today!