How to Put Multifunction Printers to Work

Notebook on wooden desk that says tips and tricks, along with coffee cup, pens, a plant, and a smart phone

Want to make sure you're getting the most out of your multifunction printers? Put them to work with these simple tips and tricks!

Maximizing Your Printer's Benefits

Multifunction printers come with a long list of benefits--but did you know you can maximize those benefits in all sorts of ways? The truth is that your printers are just waiting to be put to work, so roll up your sleeves and get ready to make the most of your multifunction printers!

#1: Read the manual.

Okay, okay, this one may not sound like a lot of fun--but the more you understand about your device, the more you can get out of it. You don't have to read the manual cover to cover, but you should focus on features and functions. Here are a few things to look for:

  • Color: Does your machine print in color or only black and white?
  • Connectivity: Which other devices can your printer work with?
  • Consumables: What types of paper and ink are best for your make and model?
  • Energy savings: Are there features that, once set up, will save energy (and, thus, money)?
  • Security: Does your machine come with built-in security features?

#2: Check out the available apps.

Multifunction printers are smart devices. They can connect to other devices, send documents directly to your email, and, yes, even run apps. Check out the apps available on your make and model; chances are, you'll find a few efficiency and organization solutions just waiting to be utilized.

#3: Reorganize.

Remember that your multifunction printer is a hub of hard work and efficiency--so if that hub is placed poorly, your whole workflow could suffer. Consider the layout of your office to make sure you're getting the most out of your multifunction printer--and if not, try a little reorganization.


By definition, multifunction printers exist to make your life easier. However, with just a little bit of homework, you can get even more out of the devices you already own--and soon, your multifunction printer will be working for you (not the other way around!).

Want to learn more about multifunction printers and what they can really do? Contact us today!