If you're standing in front of a huge stack of documents (or maybe multiple) reaching almost as high as the ceiling, you've probably got some questions about how to digitize all this data. The good news is that you're not alone when it comes to handling a bulk scanning project. Here are a few ways to make the process simpler!
Scanning Best Practices
When it comes to scanning, you'll see great benefits no matter how many files you're working with. Of course, there are plenty of unique considerations when you're facing a bulk job--but keep in mind that the more you scan, the more benefits you'll see (so it's all worth it in the end.)
Let's take a look at some tips for bulk scanning:
Do a little homework.
Your first step should be to go through your files and decide how many of them actually need to be scanned. You might save yourself some work--and even if you realize that every document must be digitized, you'll at least have a better idea of what you're dealing with and how to organize it later.
Make a plan.
Don't try to tackle a bulk scanning project without a plan. Instead, pace yourself and take steps that make sense--for example, creating a "scanning schedule" so you know when to take breaks and when to call it a day. That way, you don't get overwhelmed or exhausted, which can lead to human error.
Scan important documents first.
Prioritize your files and make sure the important stuff is digitized first. This helps keep the rest of your business running while you're scanning other files.
Shred throughout the process.
Don't wait until the end of your scanning job to start shredding documents, or you'll make another big job for yourself. It's better to shred throughout (and it improves security, too).
A bulk scanning project may seem overwhelming at first, but it's manageable with the right tips and techniques. Keep in mind that the work you do now will turn into big benefits later--so roll up your sleeves and get scanning!
Of course, the right scanner can make all the difference, no matter how big your job is. Contact us today for help finding a machine that fits your workflows just right.