Establishing a Security Plan for Your MFP

security card scan multifunction printer

Device and network security are two of the most overlooked features of any office, the multifunction printer (MFP) being a common unprotected device. What many business owners don’t realize is how much information is passed through and stored on your devices and networks and how prone they are to a breach attempt.

The truth is, the data that passes through an MFP is so valuable that hackers have identified them as a frequent target in offices around the world.

Here are some tips for creating a security plan that will ensure secure printer use:

Integrate Security Plans

If you have developed a network security plan and have not included your business’ printers and office devices, it’s time to make some amendments to that plan. Incorporating all of your office devices into your business’ network security plan will ensure that no holes are left for hackers to find.

User Authentication

Restricting access to your MFP with user authentication is one of the smartest security measures you can take to protect your device. Modern MFPs will allow you to require a password, PIN code, or user badge to gain access to the device.

Data Encryption

Data encryption is the process of encoding your data as it passes through a device, making it useless to anyone who might steal it. Although it is not an end-all solution, it creates an additional wall of security for hackers to get through to access data. Data should be cleared from the hard drive monthly to lower the chances of information being reached.

Monitor Usage

You could develop the best security plan so far, and it will still be prone to failure. It is essential to monitor your employee’s usage of devices and plans to make sure they are using office devices and processes as intended.

Managed Print Services

Security is the first concern for most companies, but acting on it is more difficult than often expected. It turns out that not everyone is an IT expert! That is where the help of a Managed Print Services (MPS) becomes useful. An MPS provider has in-depth knowledge and experience with effective security practices and will ensure that your business is prepared to prevent hackers.

To learn more about Managed Print Services and MFP security, contact MMIT Business Solutions Group today!